Title: Payroll & Benefits Administrator

Organization: Real Food for Real Kids 

Website: www.rfrk.com 

Location: East End of Toronto, ON (Hybrid - Remote & In Office 1 Day per week)

Hours of work: Monday to Friday, 40 hours per week, flexible schedule with core hours of 9am to 3pm

Compensation: $60,000 - $70,000/ year, dependant on experience

About Real Food For Real Kids:

Real Food for Real Kids (RFRK) is a growing company on a mission to make real food the standard rather than the exception.

A multiple award-winning company recognized for excellence and innovation, we’re a leading healthy catering company for child care centres, schools and camps. RFRK proudly serves nutritious meals and snacks to thousands of children throughout the Greater Toronto & Hamilton Area every day. We’re well poised for growth into new markets and planning for significant expansion over the coming years.

Our Talent, Training, & Culture (TT&C) team is looking for a fantastic person who is energized by employee engagement and administration to join us as a Payroll & Benefits Administrator. If you like the sound of us so far, keep reading to see if you have the experience and skills needed for this rewarding role!

About the Role:

The Payroll & Benefits Administrator is a people-focused stickler for the details. This position is responsible for biweekly payroll processing, health & benefits program administration, as well as reporting and analyzing data with the goal of implementing process improvements. 

This position requires someone with a proactive,  positive attitude and the ability to manage multiple tasks and priorities simultaneously with competing deadlines. In addition to possessing good judgment and developed problem-solving skills, the Payroll & Benefits Administrator must possess a high degree of initiative and exercise discretion when handling details of a confidential and critical nature. This position requires a team player with strong organizational skills, detail orientation and the desire to help others!

Responsibility Breakdown:

The Payroll Administrator is responsible for ensuring all employees are paid in accordance with Dayforce’s bi-weekly payroll schedule in and the terms and conditions of employment as prescribed by policy, employment contracts and legislative requirements.  Primary tasks include entering and verifying payroll data, processing employee payments, preparing T200 and ROE’s, gathering data for the preparation of adjustments, monthly and annual payroll reconciliations and payroll remittances.

Approximate time breakdown: 45% Payroll, 35% Benefits, and 25% HR Initiatives and Administration

Some of the things you’ll get paid to do:

Payroll Processing

• Ensure timely and accurate biweekly payroll processing in Dayforce
• Collect, input, verify, and process payroll data while maintaining compliance
• Manage hourly timesheets, time-off policies, and payroll-related inquiries
• Identify and resolve payroll discrepancies and recommend process improvements
• Maintain confidential payroll records and prepare for external audits
• Perform routine payroll reconciliations, internal audits, and year-end reporting (T4s, ROEs)
• Assist with month-end and year-end processes, including statistical reporting

Benefits & Employee Savings Plan Administration

• Administer employee health benefits, including enrollments, updates, and terminations
• Process plan changes (leaves, new dependents, salary adjustments) and maintain accurate records
• Conduct regular audits of benefits and savings plan contributions
• Assist with disability management and work accommodation plans
• Oversee employee savings plans (RRSP, RESP, DPSP), ensuring timely updates and compliance
• Provide plan details to new members and respond to inquiries
• Collaborate with the HR Manager on annual reviews for benefits and savings plans

HR Administration & Support

• Maintain and update employee records, databases, and confidential documents
• Track HR data, run reports, and support analytics initiatives
• Draft employment-related documents and coordinate employee training (Dayforce, benefits, savings plans)
• Manage employee milestone tracking and updates
• Track employee absences and communicate with employees regarding leave status, return-to-work procedures, and required documentation
• Stay up to date with HR and Employment Standards legislation
• Communicate and enforce company policies while fostering positive employee relations
• Process Form 7s (Workplace Injury Reports) and follow up on claims as needed
• Support joint health & safety tasks, special HR projects, and internal/external company events
• Other tasks as assigned

About You

Required Education & Experience

• College diploma, certification, or university degree in Human Resources or a related field
• Minimum 2 years of payroll processing experience
• Minimum 1 year of benefits administration experience
• Proficiency in MS Word, Excel, PowerPoint, Google Apps
  
• Experience with payroll, benefits, and HRIS software (Dayforce experience is an asset)
• Strong understanding of payroll regulations and compliance
• PCP certification is an asset

Additional Skills

• Strong numerical aptitude and attention to detail
• Excellent verbal and written communication skills
• Effective time management and organizational abilities
• Self-directed with a structured approach to projects
• Ability to prioritize tasks and meet deadlines consistently
• Critical thinker with strong problem-solving and decision-making skills
• Proven ability to handle confidential and sensitive information with professionalism
• Inclusive mindset, fostering fair and balanced approaches to challenges
• Commitment to continuous improvement and process optimization

Working at RFRK comes with other perks too:

Comprehensive Savings & Benefits Package

• Employee Savings Program: Enjoy peace of mind for your financial future with our RRSP//RESP matching program.
• Health and Wellbeing: Our benefits program includes coverage for alternative and preventative health treatments, ensuring your wellbeing is a top priority.
• Profit-Sharing Program: Beyond a competitive salary, our Profit-Sharing Program ensures you directly benefit from our success when we meet our financial performance targets

Work-Life Balance

• Flexible Work Arrangements: Embrace the best of both worlds with our hybrid remote and onsite work location options. We believe in a work environment that suits your needs.
• Flex Hours: We understand life's demands. Our flexible hours let you balance work and personal commitments seamlessly

Continuous Growth

• Professional Development: We invest in your growth. Receive annual financial support for professional development to enhance your skills and stay ahead in your career. Participate in our Mentorship Program, where you will be guided through challenges and opportunities, fostering both personal and professional growth.

Time for You

• Vacation: Begin with three weeks of vacation and unlock additional weeks as you achieve set service milestones. Your dedication is rewarded.
• Paid Sick & Wellness Days: Take up to 8 paid sick and wellness days each year. Your wellbeing and work-life harmony matter to us.

To apply, please upload your résumé and cover letter, including salary expectations, explaining why you’d be a great fit for this role. If you meet almost all of the requirements and are not sure if you should apply, apply anyway! We may see something special in your application that sets you apart from the rest.

Real Food for Real Kids is an equal opportunity employer.  We value diversity and inclusion in our workplace and at all levels of our organisation. We strongly encourage applications from diverse backgrounds and communities.

We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

No phone calls, emails or drop in visits, please. We’ll contact applicants who fit the bill, and invite them in for an interview.

We appreciate the interest from the Staffing industry however respectfully request no calls or unsolicited resumes from Agencies.

Thanks for your interest in Real Food for Real Kids!

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